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Meeting Date: 09/06/2017  
Submitted For: Byron Jaspers
Department: Public Works  

Action Requested
Public Works - Approve the purchase to replace and install (3) underground fuel storage tanks from Eaton Sales & Service LLC.  (District 4 - Supervisor Brown)
Brief Explanation of Need
In order to get back to compliance with ADEQ standards, Fleet Management recommended removal and installation of three current underground storage tanks at the Prescott Public Works Facility.  This purchase will be made under state contract through Eaton Sales & Service LLC.  The cost of removal is $44,195.75 and the cost of replacement and installation is $206,743.11.  The cost is over budget by $11,136.86 due to an increase in material and subcontractor cost allowed for under the state contract. 

We respectfully request the Yavapai County Board of Supervisors approval to purchase the removal and installation of three underground fuel storage tanks at the Prescott Public Works Facility in order to meet ADEQ compliance for $250,938.86.  The amount is over budget by $11,136.86, however, there are sufficient funds in the HURF budget to cover this amount. This purchase was approved for in the FY 2017/2018 HURF budget. 
 Byron Jaspers, Public Works Director
Source of Revenue
Have Notice/Publication Requirements Been Met
Contract or Agreement
Legal Approval Notes

Fiscal Impact
Total Cost: $250,938.86
Source of Revenue: HURF
Name of Account to be Paid From: Equipment $5000+
Number of Account to be Paid From: 0201070230-77008
Was this item budgeted for: YES
Fiscal Impact:

Legal Approval: No- Elected Official/Director has reviewed the attached agreement/contract
and determined legal review is not a requirement, or not applicable

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