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Meeting Date: 06/06/2018  
Submitted For: Dan Cherry
Department: Public Works  

Action Requested
Public Works - Approve an on-call professional services contract with Dibble and Associates Consulting Engineers, Inc. to perform aviation engineering services. YC Contract #2018-148 (District 1 - Supervisor Simmons, District 3 - Supervisor Garrison, District 4 - Supervisor Brown)
Brief Explanation of Need
Yavapai County Public Works advertised from January 25, 2018 to February 28, 2018 for qualifications (RFQ) for on-call professional aviation engineering services for the Bagdad, Seligman, and Sedona Airports.  Six interested firms submitted their RFQs by the stated deadline of February 28, 2018.

The RFQs were reviewed by an evaluation committee consisting of four members from Public Works. The committee members individually reviewed the submittals and ranked them independently using a criteria list aimed at determining experience, ability, and knowledge of our airports.  From there, four firms were selected to be interviewed.  All four accepted and participated in an interview on April 10, 2018.  Each firm delivered a presentation and answered questions.  It was determined that Dibble and Associates Consulting Engineers, Inc. best met our requirements for aviation engineer. The contract is effective for three years with two one-year renewal options, beginning June 6, 2018. This request is for consultant selection only. No county funds are involved at this time. All projects requiring expenditures under this on-call contract will be brought to the Board for approval.

We respectfully request the Board of Supervisors approval of an on-call professional aviation engineering service contract with Dibble and Associates Consulting Engineers, Inc.
Dan Cherry, Public Works Director
Source of Revenue
Have Notice/Publication Requirements Been Met
Contract or Agreement
Please see attached on-call contract.
Legal Approval Notes

Fiscal Impact
Total Cost: $0
Source of Revenue: N/A
Name of Account to be Paid From: N/A
Number of Account to be Paid From: N/A
Was this item budgeted for: N/A
Fiscal Impact:
This action establishes an on-call contract with Dibble & Associates for engineering services associated with work at County-owned airports. Future expenditures under this contract will be brought before the Board of Supervisors for approval at the time of need.

Legal Approval: Yes- Legal Counsel has reviewed the attached agreement/contract
and has found it to be in proper form

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