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Meeting Date: 06/06/2018  
Submitted For: Dan Cherry
Department: Public Works  

Action Requested
Public Works - Approve an on-call professional services contract with Coffman Associates, Inc. to perform aviation planning services. YC Contract #2018-149  (District 1 - Supervisor Simmons, District 3 - Supervisor Garrison, District 4 - Supervisor Brown)
Brief Explanation of Need
Yavapai County Public Works advertised from January 25, 2018 to February 28, 2018 for qualifications (RFQ) for on-call professional aviation planning services for the Bagdad, Seligman, and Sedona Airports.  Five interested firms submitted their RFQs by the stated deadline of February 28, 2018.

The RFQs were reviewed by an evaluation committee consisting of four members from Public Works. The committee members individually reviewed the submittals and ranked them independently using a criteria list aimed at determining experience, ability, and knowledge of our airports. It was determined that Coffman Associates, Inc. best met our requirements for aviation planning at County-owned airports. The contract is effective for three years with two one-year renewal options, beginning June 6, 2018.  This request is for consultant selection only. No county funds are involved at this time. All projects requiring expenditures under this on-call contract will be brought to the Board for approval.

We respectfully request the Board of Supervisors approval of the on-call professional aviation planning service contract with Coffman Associates, Inc.
Dan Cherry, Public Works Director
Source of Revenue
Have Notice/Publication Requirements Been Met
Contract or Agreement
Please see attached on-call contract.
Legal Approval Notes

Fiscal Impact
Total Cost: $0
Source of Revenue: N/A
Name of Account to be Paid From: N/A
Number of Account to be Paid From: N/A
Was this item budgeted for: N/A
Fiscal Impact:
This on-call contract establishes Coffman Associates as the planning consultant for airport-related activities. Expenditure of future funds under this contract will be brought before the Board of Supervisors at the time of need.

Legal Approval: Yes- Legal Counsel has reviewed the attached agreement/contract
and has found it to be in proper form

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