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    13.    
BOARD OF SUPERVISORS AGENDA-2016
Meeting Date: 03/01/2017  
Submitted For: Corey Christians
Department: Yavapai County Free Library District  

Action Requested
Library District –The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Free Library District and following consideration of this item will reconvene as the Board of Supervisors. Approve the acceptance of State Grant in Aid (SGIA) funds in the amount of $23,000.00 from the Arizona State Library, Archives, and Public Records; and approve expending $24,164.87 on furniture, software, and services that fall within the grant expenditure guidelines.   
Brief Explanation of Need
The grant funds will be used to purchase the following:

1)  Time and print management software for the 13 Library District branches
2)  One table, four chairs, eight nesting chairs with casters, and seven armchairs for the Cordes Lakes Library
3)  Professional services to determine the feasibility of an outreach program geared towards seniors throughout the county

The costs are as follows:
Time and print management software:  $18,216.82
Furniture:  $3,048.05
Professional Services:  $2900.00

All of the above expenditures fall with the guidelines on how SGIA grant funds are to be expended in accordance with the application sent to the State Library, Archives, and Public Records. 
The additional $1,164.87 will come from rollover grant funds from FY15-16. 
Presenter
Corey Christians, Director
Source of Revenue
State Grant-in-aid funds and FY15-16 State Grant-in-Aid matching funds
Have Notice/Publication Requirements Been Met
Contract or Agreement

Fiscal Impact
Total Cost: 1883.93
Source of Revenue: SGIA Grant Funds
Name of Account to be Paid From: Other Supplies
Number of Account to be Paid From: 026300001063101
Was this item budgeted for: No
Fiscal Impact:
No impact to the YCFLD General Fund.
 
Total Cost: 2900
Source of Revenue: SGIA Grant Funds
Name of Account to be Paid From: Outside Services
Number of Account to be Paid From: 026300001052404
Was this item budgeted for: No
Fiscal Impact:
No impact the YCFLD General Fund.
 
Total Cost: 18216.82
Source of Revenue: SGIA Grant Funds
Name of Account to be Paid From: Software $10,000 and over
Number of Account to be Paid From: 026300001077005
Was this item budgeted for: No
Fiscal Impact:
No impact to the YCFLD General Fund.
 
Total Cost: 1164.87
Source of Revenue: SGIA Grant Match
Name of Account to be Paid From: Other Supplies
Number of Account to be Paid From: 024500001063101
Was this item budgeted for: No
Fiscal Impact:
No impact to the YCFLD general fund
Attachments
SirsiDynix Quote
Professional Services Quote
Demco Furniture Quote
Quill Furniture Quote

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