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Meeting Date: 02/06/2019  
Submitted For: Lynn Whitman
Department: Flood Control  

Action Requested
Flood Control District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Flood Control District, and following consideration of this item will reconvene as the Board of Supervisors - Approve an addendum to the FY 2018-19 Intergovernmental Agreement with the City of Prescott to include an additional $15,000.00 for a new project and to add a second new project to the existing agreement.  YC Contract Number 2018-349A1 (District 1 - Supervisor Simmons) 
Brief Explanation of Need

This addendum to the 2018-2019 City of Prescott IGA has two purposes. The first is to provide matching funds for an erosion condition along Senator Highway at the boundary with the County, just north of Juniper Heights. The section of road was transferred to the City in the last 5-10 years and serves County residents. An old stone and mortar headwall has collapsed and left a straight drop off behind the guard rail, risking the integrity of the road. The City has plans to replace the culvert in conjunction with a water main replacement project in 2019-2020, but asked if the County could partner on a repair project to protect the roadway in the interim. The quote they received from Fann Contracting through a job order contract is for $25,000.00 to $30,000.00. The addition of $15,000.00 to the IGA with the City would allow for the Flood Control District to split the cost of the repairs with the City and allow the road serving the County to remain.

The second part of the addendum it to include a tenth project to the list of potential projects for the initial $600,000.00, without adding additional funds. The new project is referred to as “Drainage Improvement Project, Bid Packet #1.” This bid packet includes three drainage improvement projects throughout the city, listed as, 1) Alarcon Alley, 2) Goldenrod Way Spillway, and 3) Divinity Drive. All three projects address existing drainage issues the City is improving.
Lynn Whitman, Director
Source of Revenue
District Funds
Have Notice/Publication Requirements Been Met
Contract or Agreement
See attached
Legal Approval Notes
District Legal Counsel developed the addendum on our behalf. 

Fiscal Impact
Total Cost: $15,000.00
Source of Revenue: District Funds
Name of Account to be Paid From: Contributions
Number of Account to be Paid From: 0314170020 52913
Was this item budgeted for: Yes
Fiscal Impact:
Contract Coversheet
Drainage Projects Bid Packet #1

Legal Approval: Yes- Legal Counsel has reviewed the attached agreement/contract
and has found it to be in proper form

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