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    18.    
BOARD OF SUPERVISORS AGENDA-2019
Meeting Date: 02/06/2019  
Submitted For: Michael Holmes
Department: Management Information Systems  

Action Requested

Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District, and following consideration of this item will reconvene as the Board of Supervisors - Approve project for the Yavapai County Jail to upgrade the video surveillance system, in an amount not to exceed $316,780.00. 

Brief Explanation of Need
The total cost of this project is $316,779.04 and that amount shall be added to the Jail District Budget. Budget capacity shall be transferred from the General Fund Contingency Budget to the Jail District line items shown under fiscal impact.

The jail currently has two smaller servers that allow for short-term data storage and support the current number of cameras. However, the current configuration does not have the capacity to provide the expanded storage nor does it have the ability to exist in a high-availability configuration. The upgrades associated with this agenda item will allow for easy expansion and increase immediate storage and the ability to add storage in the future. This configuration will also allow for continued operation after a single piece of equipment fails. All of the hardware carries a five year premier warranty. The software upgrade carries a two year maintenance agreement. A credit is also being provided for the cost of the current version of software being used.

Included are also installation services for both the hardware and software by the seller. In addition, additional funds are being requested for integration with the existing jail security management system.

Attached to this agenda item are three quotes that represent known purchases that will be needed to complete the project. In addition as part of this request, capacity is included for professional services in the amount of $45,000.00 for professional services for system integration with the existing jail security management system and $15,000.00 for unexpected incidental expenses with sales/use taxes applied.


 
Presenter
Michael Holmes, MIS Director
Source of Revenue
Jail District Funds 
Have Notice/Publication Requirements Been Met
Contract or Agreement
Legal Approval Notes

Fiscal Impact
Total Cost: $81,682.09
Source of Revenue: Jail District
Name of Account to be Paid From: Jail District Software $10,000 +
Number of Account to be Paid From: 0003280720 77005
Was this item budgeted for: No
Fiscal Impact:
Upgrade to Corporate edition of Milestone and includes sales/use tax.
 
Total Cost: $83,259.87
Source of Revenue: Jail District
Name of Account to be Paid From: Jail District - Outside services
Number of Account to be Paid From: 0003280720 52404
Was this item budgeted for: No
Fiscal Impact:
Installation services by PremiseOne for software and Dell for servers and storage.
 
Total Cost: $21,453.30
Source of Revenue: Jail District
Name of Account to be Paid From: Jail District - Other Supplies
Number of Account to be Paid From: 0003280720 63101
Was this item budgeted for: No
Fiscal Impact:
Server Operating Systems and other incidentials
 
Total Cost: $1,045.00
Source of Revenue: Jail District
Name of Account to be Paid From: Jail District - Non-Emp Travel
Number of Account to be Paid From: 0003280720 52809
Was this item budgeted for: No
Fiscal Impact:
PremiseOne engineer travel to and from Phoenix.
 
Total Cost: $129,338.78
Source of Revenue: Jail District
Name of Account to be Paid From: Jail District -Equipment $5,000 +
Number of Account to be Paid From: 0003280720 77008
Was this item budgeted for: No
Fiscal Impact:
Servers amd Storage equipment.
Attachments
Dell servers
Network Attached Storage
Software upgrade and installation
EMC Piggyback
Dell Piggyback
Pemise One Piggyback

  
Legal Approval: No- Elected Official/Director has reviewed the attached agreement/contract
and determined legal review is not a requirement, or not applicable

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