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Meeting Date: 02/06/2019  
Submitted For: Dan Cherry
Department: Public Works  

Action Requested
Public Works - Approve a 3-year purchase agreement with Cartegraph, Inc. for the renewal of the software subscription license and maintenance fees to support the pavement management software program in the amount of $140,067.02.  YC Contract No. 2019-025 (All Districts)
Brief Explanation of Need
The Yavapai County Board of Supervisors approved the purchase of a pavement management software subscription (Cartegraph OMS) and 3-year maintenance agreement from Cartegraph on April 6, 2016.  Public Works utilizes the program to analyze and assess county maintained roadways for future maintenance and improvement.  The agreement is up for renewal.  The amount of the 3-year agreement is $140,057.02, payable in annual installments over three years, as outlined in the attached purchase agreement.

We respectfully request the Yavapai County Board of Supervisors approve the 3-year renewal of Cartegraph pavement management software services in the total amount of $140,057.02, as budgeted in the Regional Roads budget.
Dan Cherry, Public Works Director
Source of Revenue
Regional Roads
Have Notice/Publication Requirements Been Met
Contract or Agreement
Purchase Agreement Attached
Legal Approval Notes

Fiscal Impact
Total Cost: $140,057.02
Source of Revenue: Regional Roads
Name of Account to be Paid From: Maintenance
Number of Account to be Paid From: 0227-070230-52711
Was this item budgeted for: Yes
Fiscal Impact:
Payment Installments
$45,435.73 Yr1
$46,676.90 Yr2
$47,954.39 Yr3
$140,067.02 Total
Contract Coversheet
Cartegraph Purchase Agreement

Legal Approval: No- Elected Official/Director has reviewed the attached agreement/contract
and determined legal review is not a requirement, or not applicable

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