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    2.    
BOARD OF SUPERVISORS AGENDA-2019
Meeting Date: 02/06/2019  
Submitted For: David Gartner
Department: Fleet Management  

Action Requested
Fleet Management - Discussion and possible action regarding the purchase of a Lenco Bearcat G3 Armored Vehicle to be purchased using fiscal year 2019/2020 funds. (All Districts). Approved with stipulations
Brief Explanation of Need
The current armored vehicle used by the Special Weapons And Tactics (SWAT) team for the Sheriff's Office has become unreliable and does not have parts readily available.  The vehicle is not cost efficient and needs to be replaced.  The Lenco Bearcat is manufactured in the USA and is built on a Ford F-550 Chassis and powertrain.  Factory warranty is provided at local dealers and parts will be readily available when needed. The expected build time for the vehicle is 8 to 12 months and payment will be due when the vehicle is delivered.

Over the past five years, the SWAT team has averaged 12 calls a year.  There have been numerous times when it has been necessary to borrow other agencies armored vehicles to complete their missions as the current vehicle was down for repairs.  There have been other times that the Sheriff's Office would have used the armored vehicle, however they were not able to rely on the mechanical reliability of the unit to get them to/from the scene.

The Sheriff is contributing $30,000.00 from the DPS Gang MOU; $122,960.61 from the Jail Enhancement Funds; $77,154.00 from the AZDOHS Mobile Barricade Grant; $45,000.00 from Officer Safety Equipment.  The remaining $50,000.00 of the purchase will be paid for out of General Fund from Fleet Management's FY 19/20 Vehicle Replacement Funds.
Presenter
David Gartner, Fleet Management Director
Scott Mascher, Sheriff
Source of Revenue
Jail Enhancement Funds
DPS GANG MOU
AZDOHS Mobile Barricade Grant
Officer Safety Equipment
General Fund
 
Have Notice/Publication Requirements Been Met
N/A
Contract or Agreement
N/A
Legal Approval Notes

Fiscal Impact
Total Cost: 30,000.00
Source of Revenue: DPS Gang MOU
Name of Account to be Paid From: DPS Gang MOU
Number of Account to be Paid From: 0677280020 77004
Was this item budgeted for: No
Fiscal Impact:
Total cost of the vehicle including Sales Tax is $325,060.61
 
Total Cost: 122,906.61
Source of Revenue: Jail Enhancement
Name of Account to be Paid From: Jail Enhancement Funds
Number of Account to be Paid From: 0111280720 77004
Was this item budgeted for: No
Fiscal Impact:
 
Total Cost: 77,154.00
Source of Revenue: AZDOHS Grant Funds
Name of Account to be Paid From: AZDOHS Mobile Barricade Grant
Number of Account to be Paid From: 0NEW280020 77004
Was this item budgeted for: No
Fiscal Impact:
Total Sheriff's Office contribution to the purchase from all funds is $275,060.61.
 
Total Cost: 50,000.00
Source of Revenue: General Fund
Name of Account to be Paid From: Motor Vehicles
Number of Account to be Paid From: 0001140010 77004
Was this item budgeted for: No
Fiscal Impact:
Remaining $50,000 will be paid with Fleet Management's FY 19/20 Vehicle Replacement funds unless additional funding through the Sheriff's Office can be found prior to receiving the vehicle.
 
Total Cost: 45,000.00
Source of Revenue: Officer Safety Equip
Name of Account to be Paid From: Officer Safety Equip
Number of Account to be Paid From: 0686280020 77004
Was this item budgeted for: No
Fiscal Impact:
Total cost of the vehicle including Sales Tax is $325,060.61
Attachments
Lenco Bearcat email w/discounts
Bearcat Quote w/taxes
Sole Source

  
Legal Approval: No- Elected Official/Director has reviewed the attached agreement/contract
and determined legal review is not a requirement, or not applicable

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