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Meeting Date: 02/07/2018  
Submitted For: Phil Bourdon
Department: County Administrator  

Action Requested
Board of Supervisors - Approve a one-year renewal of the existing Intergovernmental Agreement between Yavapai County and the City of Prescott regarding Consolidated Court Operations from July 1, 2018 to June 30, 2019.  YC Contract No. 2018-027
Brief Explanation of Need
Yavapai County and the City of Prescott currently operate a consolidated Prescott Justice Court and City Court.  The current agreement was approved for a five (5) year period from July 1, 2013 through June 30, 2018, with five (5) additional one-year renewal terms available with a maximum effective term, including the initial and renewal terms, not to exceed ten (10) years.  This renewal would be the sixth year of the agreement.

In the 2013 agreement, the City of Prescott pays Yavapai County an annual Facility Fee, 40% of the Court Administrator's salary and benefits, and 50% of the Bailiff salary and benefits.   The County reimburses the City for an annual fee for Finance and Accounting Services provided to the Consolidated Court by the City.  The 2013 agreement set the Facility Fee at $18,000 and the Finance and Accounting Services Fee at $4,400, with an annual adjustment based on the U.S. Department of Commerce, Bureau of Economic Analysis Implicit Price Deflators for Gross Domestic Product, not to exceed 5%.
Source of Revenue
Have Notice/Publication Requirements Been Met
Contract or Agreement
Legal Approval Notes

Fiscal Impact
County-Prescott Consolidated Court IGA
County-Prescott Consolidated Court IGA - Extension
Contract Coversheet

Legal Approval: Yes- Legal Counsel has reviewed the attached agreement/contract
and has found it to be in proper form

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