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    10.    
BOARD OF SUPERVISORS AGENDA-2018
Meeting Date: 02/07/2018  
Submitted For: Dan Cherry
Department: Flood Control  

Action Requested
Flood Control District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Flood Control District, and following consideration of this item will reconvene as the Board of Supervisors - Approve taking a County vehicle out of state, and associated registration, lodging, travel, and per diem costs for Flood Control District employee Dave Desjadon to attend an ALERT Users Group Conference in Ventura, CA, on April 17- 20, 2018.
Brief Explanation of Need
This travel request is to seek approval for District employee Dave Desjadon to take a County vehicle out of state to attend a multi-day western states conference that is being hosted by the ALERT Users Group (AUG) in Ventura, California from April 17- 20, 2018. This conference relates to the use and technology associated with an ALERT remote rainfall/streamflow/weather gauge network, as the District currently operates in Yavapai County and outlying areas that drain to the County.

Mr. Desjadon is scheduled to speak at the conference and will be taking some equipment to help support his presentation, and thus the preference is to drive a County vehicle to Ventura rather than fly. Travel to the conference will occur the day prior to the conference start date.

Costs associated with the attendance for one District employee at the ALERT Users Conference was included in the approved budget for FY17-18.  Estimated costs include conference registration ($550), Travel/fuel (est $100), lodging (est $725), and meals (est $125) will be included in the total cost for attendance. In return, the District will have the benefits of Yavapai County’s presence at a semi-national conference, education on advancements in the realm of ALERT networks and gauging, as well as collaboration and education opportunities available at such a conference. Costs to the District are estimated be close to the total cost included in the approved budget of $1500.00, over the course of the multi-day conference.
Presenter
Lynn Whitman, Director
Source of Revenue
District Funds
Have Notice/Publication Requirements Been Met
N/A
Contract or Agreement
N/A
Legal Approval Notes
District legal counsel has not been consulted on this travel request.

Fiscal Impact
Total Cost: $100.00
Source of Revenue: District Funds
Name of Account to be Paid From: Transportation
Number of Account to be Paid From: 0314170020 52804
Was this item budgeted for: Yes
Fiscal Impact:
Costs given are estimates at this time. Estimated total cost for conference attendance is $1500.00 Funding in the amount of $1500 was included for this conference in the approved budget for the Flood Control District for FY17-18.
 
Total Cost: $725.00
Source of Revenue: District Funds
Name of Account to be Paid From: Lodging
Number of Account to be Paid From: 0314170020 52805
Was this item budgeted for: Yes
Fiscal Impact:
Costs given are estimates at this time. Estimated total cost for conference attendance is $1500.00 Funding in the amount of $1500 was included for this conference in the approved budget for the Flood Control District for FY17-18.
 
Total Cost: $550.00
Source of Revenue: District Funds
Name of Account to be Paid From: Registration
Number of Account to be Paid From: 0314170020 52806
Was this item budgeted for: Yes
Fiscal Impact:
Costs given are estimates at this time. Estimated total cost for conference attendance is $1500.00 Funding in the amount of $1500 was included for this conference in the approved budget for the Flood Control District for FY17-18.
 
Total Cost: $125.00
Source of Revenue: District Funds
Name of Account to be Paid From: Meals
Number of Account to be Paid From: 0314170020 52807
Was this item budgeted for: Yes
Fiscal Impact:
Costs given are estimates at this time. Estimated total cost for conference attendance is $1500.00 Funding in the amount of $1500 was included for this conference in the approved budget for the Flood Control District for FY17-18.
Attachments
Conference Announcement
Conference Flyer

  
Legal Approval: No- Elected Official/Director has reviewed the attached agreement/contract
and determined legal review is not a requirement, or not applicable

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