Print Back to Calendar Return
    20.    
BOARD OF SUPERVISORS AGENDA-2018
Meeting Date: 02/07/2018  
Submitted For: Leslie Hoffman
Department: Recorder  

Action Requested
Recorder - Approve agreement between Yavapai County Government and the Office of the Secretary of State for Participation in the Electronic Registration Information Center (ERIC). YC Contract No. 2018-020
Brief Explanation of Need
The County Recorder office is requesting approval for an agreement between the Yavapai County Government (Recorder) and the Office of the Secretary of State for Participation on the Electronic Registration Information Center (ERIC).

County and Secretary may contract for services and enter into agreements with one another pursuant to A.R.S. §11-201(A)(3).

Secretary and County Recorder desire to jointly participate in the Electronic Registration Information Center (ERIC) in accordance with the ERIC Membership Implementation Plan attached.

Secretary, on behalf of the County Recorders, became a member of ERIC, which is a multi-state partnership that uses sophisticated and secure data-matching tool to improve the accuracy and efficiency of state voter registration systems. Through participation in ERIC, Secretary and County Recorders can compare official data on eligible voters - such as voter and motor vehicle registrations, U.S. Postal Service addresses, and Social Security death records - to keep voter rolls more complete and up to date in accordance with their duties under the National Voter Registration Act of 1993 ("NVRA"). ERIC is owed, managed, and funded by participating states and was formed in 2012 with assistance from The Pew Charitable Trusts.
 
Presenter
Leslie Hoffman, Recorder
Source of Revenue
The County's share of the annual dues is not expected to exceed $5,000.00 per year. Paid from 0001-2501-10-52711

Secretary will pay 50% of the estimated cost for the initial 2018 eligible but not registered to vote ("EBU") mailing, using funds from an anticipated $196,616 award of a PEW Charitable Trust Grant. County, in proportion to the number of EBUs identified in the county, would contribute to the payment of the other 50% of the cost for the mailing. 

County Recorders will be responsible for conducting the EBU mailing in future election cycles. Paid from 0001-2501-10-63005

 
Have Notice/Publication Requirements Been Met
n/a
Contract or Agreement
Attached
Legal Approval Notes
Our County Attorney has reviewed and signed the attached agreement.

Fiscal Impact
Total Cost: 5000.00
Source of Revenue: General Fund
Name of Account to be Paid From: Voter Registration
Number of Account to be Paid From: 0001-2501-10-52711
Was this item budgeted for: No
Fiscal Impact:
The County's share of the annual dues is not expected to exceed $5,000.00 per year. Paid from 0001-2501-10-52711

Secretary will pay 50% of the estimated cost for the initial 2018 eligible but not registered to vote ("EBU") mailing using funds from an anticipated $196,616 award of a PEW Charitable Trust Grant. County, in proportion to the number of EBUs identified in the county, would contribute to the payment of the other 50% of the cost for the mailing.

County Recorders will be responsible for conducting the EBU mailing in future election cycles. Paid from 0001-2501-10-63005

Not budgeted for but the department has budget capacity.
Attachments
ERIC Agreement
Contract Cover Sheet

  
Legal Approval: Yes- Legal Counsel has reviewed the attached agreement/contract
and has found it to be in proper form

AgendaQuick©2005 - 2018 Destiny Software Inc., All Rights Reserved