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AMENDED 

Note: This agenda may be amended subject to the provisions of A.R.S. §38-431.02

NOTICE OF PUBLIC MEETING & AGENDA

YAVAPAI COUNTY BOARD OF SUPERVISORS
BOARDS OF DIRECTORS OF YAVAPAI COUNTY IMPROVEMENT
DISTRICTS, BOARDS OF DIRECTORS OF YAVAPAI COUNTY FLOOD
CONTROL DISTRICT, FREE LIBRARY DISTRICT
AND JAIL DISTRICT


Tuesday, November 20, 2018 - 9:00 A.M.


Yavapai County Administrative Services Verde Valley Complex
Hearing Room, First Floor
10 South 6th Street, Cottonwood, Arizona 


ALL ITEMS LISTED ARE POTENTIAL ACTION ITEMS UNLESS OTHERWISE NOTED. THE ORDER OF ITEMS MAY BE MODIFIED AT THE MEETING. NOTE: ONE OR MORE BOARD MEMBERS MAY ATTEND TELEPHONICALLY. BOARD MEMBERS ATTENDING TELEPHONICALLY WILL BE ANNOUNCED AT THE MEETING.
 
 
HEARING AID DEVICES FOR THE HEARING IMPAIRED ARE AVAILABLE AT BOTH BOARD HEARING ROOMS.  REQUEST FOR REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES SHOULD BE MADE AT LEAST THREE WORKING DAYS IN ADVANCE OF A SCHEDULED MEETING.
 
             
CALL TO ORDER
 
INVOCATION/PLEDGE OF ALLEGIANCE by Deacon Jim Brown, Immaculate Conception Catholic Church
 
ROLL CALL
 
SUPERVISORS' REPORTS AND COUNTY ADMINISTRATOR'S REPORT
Pursuant to A.R.S. §38-431.02(K), individual Supervisors and the County Administrator may present brief summaries of current events but no discussion may occur and no action may be taken regarding anything that is presented.
 
PRESENTATIONS
 
1.   Board of Supervisors - Presentation of checks by the Board of Supervisors to Verde Valley recipients of Title III Forest Fee Program awards.
 
CONSENT AGENDA All items on the Consent Agenda were unanimously approved with the exception of item 15. 
 
1.   Board of Supervisors - Approve minutes of special meeting of October 22, 2018, and meeting minutes of November 7, 2018
 
2.   Board of Supervisors - Approve request to adjust budget capacity among General Fund departments that exceeded their adopted budgets for fiscal year 2017/18. (Phil Bourdon - County Administrator)
 
3.   Board of Supervisors - Approve the transfer of $15,000.00 from the Contingency Fund to the Facilities budget to be used for improvements to Castle Court Park. (District 5 - Supervisor Smith)
 
4.   Board of Supervisors - Award contract for the publication of Newspaper Advertising and Legal Notices for 2019, to Prescott Newspapers Inc. (The Daily Courier), and approve bond amount of $2,913.44. YC Contract No. 2018-488
 
5.   Board of Supervisors - Approve submission of an application to the State of Arizona for recertification of the Yavapai County Workforce Development Board (WDB) per Arizona State Governance Policies.
 
6.   Board of Supervisors- Approve designation of the Northern Arizona Council of Governments as the Yavapai County Workforce Development Area One-Stop Operator.
 
7.   Board of Supervisors - Approve vouchers for October 29, 2018 through November 9, 2018.
 
8.   Development Services - Approve a Use Permit renewal to allow for two (2) accessory structures to be used as short-term rentals (rental for less than 30 days) on approximately 7.6 acres in an RCU-2A (Residential; Rural; 2 acre minimum lot size) zoning district, with the previously approved stipulations: Chris Robinson, for the project known as Masterpiece Vacation Rentals, APN: 407-29-003A. Located on the west side of Page Springs Road adjacent to Oak Creek approximately 2.8 miles off Cornville Road in the Community of Cornville. S25 T16N R4E G&SRB&M (District 2 - Supervisor Thurman)
 
9.   Facilities - Approve Authorization of Services Change Order #1 with Rummel Construction, Inc. to increase the contract amount by $15,890.66, for Phase II of the removal and replacement of concrete and curbing at the Yavapai County Superior Courthouse Plaza, 120 South Cortez Street, Prescott, Project No. CIM181902. YC Contract No. 2018-457A1 (District 1 - Supervisor Simmons)
 
10.   Facilities - Approve one (1) year Service Agreement with Alexander’s Window Cleaning for Exterior Window Cleaning Services at specified County buildings for Fiscal Year 2018/19. Contract Number 2018-484 (District 1 - Supervisor Simmons; District 2 - Supervisor Thurman)
 
11.   Human Resources - Approve three new job descriptions for the Community Health Center of Yavapai - Program Coordinator I, Community Relations Specialist and Compliance Officer.
 
12.   Library District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Free Library District, and following consideration of this item, will reconvene as the Board of Supervisors - Approve the acceptance of an $8,041.32 donation from the Friends of the Mayer Public Library.
 
13.   Public Defender - Approve contract with John Mills, Attorney, for conflict Appeals and Post Conviction Relief (PCR) Petitions and authorize the Public Defender to sign all related documents.
 
14.   Public Defender - Approve contract with Jennifer Willmott, Attorney, for conflict cases and authorize the Public Defender to sign all related documents.
 
15.   Public Works - Approve a Road Maintenance Agreement which would allow Silver Mountain Mining Operation, Inc. to maintain a portion of Cow Creek Road and Upper French Creek Road. YC Contract No. 2018-486 (District 1 - Supervisor Simmons) Approved
 
16.   Public Works - Award contract to Argo Fab, Inc. for Purchase and Delivery of One (1) 25-Ton Tag-Type 3-Axle Tilt Deck Trailer in Yavapai County, AZ - Contract #1822860. YC Contract No. 2018-485.(All Districts)
 
17.   School Superintendent - Approve agreements for E-Rate consulting services between the Yavapai County School Superintendent and the following entities: Tucson Country Day School, YC Contract No. 2018-467 and Yavapai Accommodation School District, YC Contract No. 2018-249
 
18.   Sheriff - Approve acceptance of $16,842.00 in funding from the United States Department of Justice, Office of Justice Programs, Edward Byrne JAG Program FY 2018, award number 2018-DJ-BX-0536 for the purchase of tactical communication equipment. YC Contract Number 2018-483.
 
ACTION
 
1.   Board of Supervisors - Approve FY 2019 Annual Revenue and Expenditure Budget of the Sedona-Oak Creek Airport Authority. Approved
 
2.   Board of Supervisors - Approve extension of Lease and License Agreements between the Sedona - Oak Creek Airport Authority and Guidance Air Service LLC (dba Guidance Aviation, Guidance Air, Guidance Air Services) for operation of helicopter tours and air charter services at the Sedona Airport, on a month to month lease term basis, beginning September 1, 2018. The extension provides that either party may terminate the lease on 30 days written notice to the other party. Approved
 
3.   Board of Supervisors - Approve extension of Lease Agreement between the Sedona-Oak Creek Airport Authority and Westwind Aviation, Inc., for operation of fixed wing tours and air charter services at the Sedona Airport, on a month to month lease term basis, beginning October 1, 2018. The extension provides that either party may terminate the lease on 30 days' written notice to the other party. Approved
 
4.   Elections - Canvass results of General Election held on November 6, 2018. Approved
 
HEARINGS
 
1.   Development Services - Consideration of a Use Permit to allow for a sign plan for the Sedona Vista Village complex on an approximate 6.52 acre parcel in a C2-1 (Commercial; General Sales and Services) zoning district; subject to the recommended stipulations; HV & Canal LLC.; Martin Aronson; APN #405-41-077M; HA# H18028. The property is located on the northeast corner of SR 179 and Jacks Canyon Road in the Community of Village of Oak Creek. S18 T16N R06E G&SRB&M. (District 3 - Supervisor Garrison) Approved by 4 to 1 vote. Supervisor Smith opposed. Approved
 
2.  
Development Services - Continuation of the second Courtesy Hearing for the adoption of revisions to the Development Services Building Safety Fee Schedule, pursuant to A.R.S. §11-251.05, §11-251.08, and §11-251.13.
No Action
 
CALL TO THE PUBLIC: Individuals may address the Board for up to three (3) minutes on any relevant issue within the Board's jurisdiction. Pursuant to A.R.S. §38-431.01(H), Board members shall not discuss or take action on matters raised during the call to the public. The Board may direct staff to study the matter or direct that the matter be rescheduled for consideration at a later date.
 
ADJOURNMENT
 
COPIES OF THE AGENDA ARE AVAILABLE IN THE BOARD OF SUPERVISORS’ OFFICE, 1015 FAIR STREET, ROOM 310, PRESCOTT, ARIZONA, OR AT THE BOARD OF SUPERVISORS’ COTTONWOOD OFFICE, 10 SOUTH 6TH STREET, COTTONWOOD, ARIZONA, AFTER 2:00 P.M. ON WEDNESDAY PRECEDING THE MEETING. THE AGENDA IS ALSO AVAILABLE AFTER 2:00 P.M. ON THURSDAY ON THE INTERNET AT: WWW.YAVAPAI.US . ANY AMENDMENTS TO THIS AGENDA WILL BE NOTICED AS PROVIDED IN A.R.S. 38-431.02 AND WILL BE REFLECTED IN THE MEETING RESULTS POSTED ON THE WEBSITE FOLLOWING THE MEETING.


Pursuant to the Americans with Disabilities Act, the Yavapai County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Board of Supervisors’ Office at (928) 771-3200, TDD# (928) 771-3530 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged.

Posted: _______________________, at ______:______ by ______


________________________________________________ 
Kim Kapin, Clerk of the Board
 

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